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Sep 2, 2026
The selection of a printer that suits your business's needs isn't based solely on print speed and cost. These are some more things that you need to consider while choosing the printer that suits you the best. Monthly print volume could be one of these aspects.
If your company is planning to lease printers in Dubai, then knowing how many pages you print in a month will help you choose the right printer for yourself.
The monthly print volume is an estimate of the number of pages printed by your organisation each month. Various types of documents exist in pages, such as invoices, reports, contracts, presentations, forms, and other documents that you use in your business.
For example:
- Small office: 500-2,000 pages per month
- Medium office: 2,000-5,000 pages per month
- Busy office: 5,000-10,000 pages per month
- Large company: over 10,000 pages per month
But these figures are only rough estimates. In addition to the size of the office, there are many other factors that influence these figures.
In order to purchase a printer, it is important to find out how many pages of documents are printed every month.
This can be determined by checking the print counter of your current printer, or even by analysing print logs or the quantity of documents printed every month in different departments.
For instance:
20 employees x 150 pages per month = 3,000 pages per month
In case your business is experiencing growth, it is better to select a printer that has some spare capacity rather than a printer operating under full load all the time.
If your office prints less than about 2,000 pages per month, an average A4 printer or a multifunctional printer can be enough.
Such printers are good for:
- Small offices
- Home offices
- Startups
- Administrative work with low volumes
- Small teams
A multifunctional printer will suit you perfectly well in case you need both printing, scanning and copying from one device.
For those organisations that produce about 2,000 to 5,000 pages of prints monthly, a stronger printer would be required.
It must have features like:
-
Improved print speed
- Increased paper storage
- Automatic double-sided printing
- Connectivity to a network
- Consistent performance monthly
- Sensible consumption of toners
An A4 or A3 multifunction printer could also be used for expanding offices.
A good performance printer or multifunction printer is well-suited for businesses that need to print more than 5,000 pages per month.
High-volume printers offer:
- Fast printing speeds
- More toner storage
- Additional paper trays
- Automated document handling
- Better scanning capabilities
- Printing finishing
- Greater productivity for more than one user
Such printers are usually used by the following industries: education, logistics, real estate, legal services, healthcare management, and large corporate offices.
The monthly print volume is indeed essential, although equally important is the urgency of the printing job.
As an example, it can be assumed that the print of 5,000 pages for a whole month is quite different from that of just a few busy days.
The print speed is usually quantified in terms of pages per minute (PPM).
Some useful estimates include:
- Up to 2,000 pages - Basic A4 business printer
- 2,000–5,000 pages - Mid-range business printer
- 5,000–10,000 pages - High-performance multifunction printer
- 10,000+ pages - Heavy-duty production/business MFP
There will be instances when an office would require something other than a printer. In cases when there is a need for scanning and copying documents, getting a multifunction printer would make sense.
Some of the factors that may be important depending on one's needs include:
- Printing
- Copying
- Scanning
- Automatic Duplex
- Automatic Document Feeder
- Networking
- Mobility
- Secure printing
- Finishing Documents
Using a single multifunction printer would also reduce the number of office equipment you have to purchase.
Your document needs would determine what kind of printer you should choose.
A black and white printer can suit a business which prints mostly invoices, contracts, reports and other internal documents.
Color multifunction printer can suit those companies which need to print:
- Marketing Material
- Presentations
- Proposals
- Charts and graphs
- Customer-related documents.
If the colour printing occurs occasionally, it makes sense to rent the color printer.
The price of the printer, either for purchase or rental, is just one of the aspects of cost.
Also, take into account:
- The usage of toner
- Drum changing
- Maintenance
- Additional spare parts
- The consumption of paper
- Electricity costs
- Costs for service
Choosing a printer that is not expensive in its purchase will turn out to be very expensive if it consumes much toner and needs regular servicing.
In the case where businesses have regular printing needs, cost per page will be among the elements that will come into play when choosing printers.
Those businesses that do not want to spend a fortune on purchasing equipment can benefit from renting a printer in Dubai.
The choice of equipment and terms of rental can help you to match your usage needs without investing in new equipment.
Depending on the contract, the following can be included:
- The printer or photocopier
- Installation
- Supply of toner
- Maintenance
- Technical assistance
- Reparation
- Replacement parts
Remember always to look at the details of the contract.
Your print volume is unlikely to stay the same forever.
In case your company is recruiting new employees, creating new departments, or growing, your monthly print demands can increase as well.
Instead of buying a printer based on your current print volume, think about your future demands within the next few years.
For instance, you can purchase a little more powerful printer if you print 3,000 pages a month now but expect your company to print 5,000–6,000 pages in the future.
No printer fits all businesses ideally. You have to choose your printer based on your monthly print quantity, the number of users, type of print, speed requirement, and budget.
The following technique may be used:
- Low volume → Small A4 printer
- Medium volume → A4/A3 multifunctional printer for business
- High volume → Multifunctional high-end printer
- Very high volume → Production/departamental heavy-duty printer
Using monthly page print volume to select a printer can assist you in improving efficiency and reducing printing costs in your organisation. Before buying a printer, you need to estimate your monthly page volume, your busy printing periods, and other factors like speed, toner volume, scanning, paper handling, and maintenance.
In case the purchase of a printer involves a considerable initial cost, then printer leasing in Dubai will be the ideal solution if you are looking for printing equipment with professional support.
The most important thing is to select a printer that will comfortably handle your current workloads while having capacity for future business growth.
